Truck Badge Renewal 2024: A Comprehensive Guide

Truck badge illustration, symbolizing the truck badge renewal procedure necessary for transportation business operations.

Worried about your truck badge expiring soon? This article from Xe Tải Mỹ Đình experts provides the most detailed and complete information on truck badge renewal procedures for 2024. We will help you understand the necessary steps, prepare the required documents, locate the submission points, and highlight crucial considerations to ensure a quick and smooth renewal process, preventing disruptions to your transportation business.

When to Renew Your Truck Badge? Cases for Badge Reissuance

A truck badge is a mandatory document for trucks engaged in transportation business. Renewing your truck badge is crucial to ensure the legality and continuity of your business operations. Many people still confuse “renewal” and “reissuance” of badges. In fact, the truck badge renewal procedure is a form of badge reissuance, applicable when the old badge is nearing its expiration date.

According to current regulations, you need to carry out the truck badge renewal procedure in the following cases, as specified in Clauses 6 and 7 of Article 22 of Decree 10/2020/ND-CP (amended by Decree 47/2022/ND-CP):

Truck badge expires: This is the most common reason for renewal. Truck badges have a specific validity period, usually annual. When the badge expires, you must renew it to obtain a new badge and continue operating legally.
Truck badge is lost or damaged: If your truck badge is stolen, lost, or damaged beyond recognition, you need to apply for a replacement. Although not a “renewal” in the traditional sense, the procedure is similar.
Change of vehicle owner or transportation business entity: When you buy or sell a truck, change ownership, or change the transportation business entity, the old badge is no longer valid. You need to apply for a new badge to reflect the correct owner and management information.
Truck badge is revoked: If a business or truck violates regulations and has its badge revoked, after the revocation period ends, you need to follow the procedure to obtain a new badge and continue operations.

Thus, the truck badge renewal procedure not only applies when the badge expires but also includes cases of reissuance due to loss, damage, information changes, or after revocation. Understanding these cases helps you proactively carry out the procedure, avoiding business interruptions and legal risks.

>> See more: Penalties for operating a truck without a badge or with an expired badge

Detailed Truck Badge Renewal Procedure: Documents and Steps

As mentioned, the truck badge renewal procedure is essentially a badge reissuance procedure. Therefore, the process and required documents are similar to the procedure for applying for a new truck badge. To ensure a smooth renewal process, prepare all the necessary documents and follow these steps:

Illustration of the steps in the truck badge renewal process, helping readers visualize the actual procedure.

1. Required Documents for Truck Badge Renewal

To carry out the truck badge renewal procedure, you need to prepare a complete set of the following legal documents:

Application for truck badge reissuance: You need to fill in all the required information on the application form according to the regulations of the Department of Transport.
Vehicle registration certificate or appointment letter for receiving the vehicle registration certificate (copy): Provide a notarized copy or a notarized photo of the vehicle registration certificate or appointment letter if you do not have the original registration.
In case the transportation business entity leases the vehicle: If the truck is owned by an individual or another entity and you lease it for transportation business, you need to add the following documents:
- Vehicle lease agreement: A copy of the lease agreement between the business entity and the vehicle owner.
- Service contract between the cooperative and its members (if any): Applicable to cases where you are a member of a transport cooperative.
- Business cooperation contract (if any): Applicable to the form of transport business cooperation.

>> Download FREE: Truck Badge Reissuance Application Form (Note: Replace “example.com” with the appropriate download link for the application form)

2. Steps to Carry Out the Truck Badge Renewal Procedure

After preparing all the necessary documents, proceed with the truck badge renewal procedure according to the following steps:

Step 1: Submit the Application at the Department of Transport (DOT)

You can choose one of the following two methods for submitting your application:

Submit the application directly or by post: Go directly to the DOT where you registered your transportation business license for automobiles or send the application by post.
Submit the application online via the Public Service Portal of the Ministry of Transport: This method is encouraged for its convenience and speed. The steps are as follows:
- Access the Public Service Portal of the Ministry of Transport: (https://dichvucong.mt.gov.vn/)
- Log in to your account: Use the account you registered on the Public Service Portal. If you don’t have an account, you need to register.
- Select the “Reissue vehicle badge” procedure or search by keyword “truck badge renewal”.
- Enter the required information: Fill in all the information accurately on the electronic form.
- Upload the application files: Scan or photograph the documents in the application and upload them to the system in the required format.
- Choose the method of receiving the results: Choose to receive them directly at the DOT or by post.
- Review the information and submit the application.
- Save and print the electronic receipt.

Step 2: The DOT Receives, Checks, and Approves the Application

For applications submitted directly or by post, the DOT will update the information on the Public Service Portal.
The DOT checks the vehicle’s status on the data system of the Public Service Portal and the journey monitoring system of the Directorate for Roads of Vietnam.
- If the truck is not on the system, the DOT will carry out the procedure for issuing a new badge.
- If the truck is already on the system, the DOT will request the vehicle management agency to confirm and remove the vehicle from the system (if necessary).

Step 3: Receive the Truck Badge Renewal Result

Within 2 working days from when the vehicle is removed from the system (if any), the DOT will issue a new truck badge.
If the DOT refuses to issue a badge, it will provide a written response stating the reasons.
If the application is not valid, within 1 working day, the DOT will notify the applicant to supplement or amend the application.

Penalties for Not Renewing Truck Badges on Time

Failure to carry out the truck badge renewal procedure or using an expired badge will be penalized according to the law. Based on Articles 24 and 30 of Decree 100/2019/ND-CP, the penalties for violations related to truck badges are as follows:

For driving a truck without a badge, with an expired badge, or using a fake badge:
- Fine of VND 5,000,000 – 7,000,000.
- Revocation of driver’s license for 1 – 3 months.
- Confiscation of expired or fake truck badge.
For vehicle owners who directly drive or give the vehicle to someone else to drive in violation of the above acts:
- Fine of VND 6,000,000 – 8,000,000 for individuals.
- Fine of VND 12,000,000 – 16,000,000 for transportation business organizations.

This penalty not only causes financial damage but also affects your reputation and business operations. Therefore, proactively monitor the badge’s expiration date and carry out the truck badge renewal procedure in a timely manner.

Frequently Asked Questions About Truck Badge Renewal Procedures (FAQ)

1. Is a truck badge mandatory?

Yes. A truck badge is a mandatory legal document for trucks operating in the transportation business. Without a badge or using an expired badge, the truck will be considered in violation and penalized according to regulations.

2. When should I carry out the truck badge renewal procedure?

You should proactively carry out the truck badge renewal procedure before the old badge expires. According to regulations, you can submit the renewal application within 15 days before the expiration date of the old badge.

3. Can I renew my truck badge online?

Yes. Currently, you can completely carry out the truck badge renewal procedure online through the Public Service Portal of the Ministry of Transport, saving time and effort.

4. How long does it take to reissue a truck badge?

According to regulations, the time to reissue a truck badge (including renewal) is approximately 2 working days after the application is valid and the vehicle is verified on the system.

5. If I buy a used truck with a valid badge, do I need to renew it?

Yes. When buying a used truck, changing the vehicle owner means that the old badge is no longer valid. You must carry out the truck badge renewal procedure (essentially reissuance) so that the new badge bears the name of the current owner.

>> See details: Cases requiring reissuance of vehicle badges

If you have any other questions about the truck badge renewal procedure or need assistance, contact Xe Tải Mỹ Đình immediately via hotline 0984 477 711 (Northern Vietnam) – 0903 003 779 (Central Vietnam) – 0938 268 123 (Southern Vietnam) for the fastest consultation and support.

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