In today’s dynamic economic landscape, the demand for goods transportation is steadily increasing, especially in major cities like Hanoi. Monthly truck rental services have become an optimal solution for many businesses and individuals. At Xe Tải Mỹ Đình, we understand the importance of having a transparent and clear truck rental contract that protects the interests of both the lessor and the lessee. This article will provide detailed information about monthly truck rental contracts, along with the latest contract templates and essential considerations you shouldn’t overlook.
Detailed view of the header section of a truck rental contract template, highlighting contract parties and rental object information
Truck rental contracts, particularly monthly truck rental contracts, are crucial legal agreements governed by the Civil Code 2015. To ensure the contract is valid and protects the rights of all parties, it’s essential to pay attention to the following basic contents:
- Information of Contract Parties: Clearly identify the lessor and the lessee. For individuals, this includes full name, date of birth, ID card number, and contact address. For organizations, it requires company name, business registration code, legal representative, and registered office address. Accuracy in this information is the foundation for the legal binding of the monthly truck rental contract.
- Object of Lease – The Truck: A detailed description of the truck is a key element. The information that needs to be clearly stated includes: vehicle brand, license plate, color, chassis number, engine number, vehicle type (e.g., closed van truck, tarpaulin truck). Detailed description helps avoid disputes later and ensures the lessee receives the correct type of truck as agreed in the monthly truck rental contract.
- Content of Truck Rental Agreement: This is the most important part of the monthly truck rental contract, including clauses on:
- Purpose of Truck Rental: Specify the intended use (e.g., goods transportation, moving house…).
- Rental Price: Clearly state the monthly truck rental price, whether it includes VAT, payment method (cash, bank transfer), and payment deadline.
- Rental Term: Define the specific rental period (from… to…), and whether extension is possible.
- Rental Type: Self-drive rental or rental with a driver. If renting with a driver, clearly stipulate driver costs and driver responsibilities.
- General Commitments of Parties: This includes commitments regarding the accuracy of provided information, responsibility for dispute resolution (usually through negotiation, mediation, or court), and other supplementary clauses agreed upon by both parties.
Latest 2024 Monthly Truck Rental Contract Templates
To make it easy for customers to refer to and use, Xe Tải Mỹ Đình introduces the latest updated monthly truck rental contract templates, ensuring legal validity and completeness of necessary clauses.
(Please click on the icon to download the contract template)
Monthly truck rental contract template WORD file template No. 1
Monthly truck rental contract template PDF file template No. 1
Monthly truck rental contract template WORD file template No. 2
Monthly truck rental contract template PDF file template No. 2
Important Notes When Signing a Monthly Truck Rental Contract
To ensure a smooth monthly truck rental process and minimize risks, customers should note the following points:
- Thoroughly Research Your Partner: Choose a reputable truck rental provider with a clear address and full business license. Xe Tải Mỹ Đình is proud to be a professional truck rental company trusted by many customers in Hanoi and neighboring provinces.
- Inspect Vehicle Information and Documents: Before signing the contract and taking delivery of the truck, carefully check the vehicle’s condition, chassis number, engine number, license plate, and compare them with the information in the contract. Ensure the vehicle has valid registration and insurance papers.
- Carefully Read Each Contract Clause: Pay special attention to clauses regarding rental price, rental term, responsibilities of each party, conditions for maintenance and repair during the rental period, penalties for contract violations, and contract termination conditions. If any clause is unclear, ask the lessor to explain it in detail.
- Clearly Agree on Insurance and Compensation: The contract should clearly state which party is responsible for purchasing vehicle insurance (vehicle physical damage insurance, civil liability insurance). Clearly stipulate cases of damage compensation and specific compensation levels in the event of an incident.
- Prepare a Vehicle Handover Record: When receiving and returning the vehicle, a vehicle handover record should be prepared, clearly stating the vehicle’s condition at the time of handover (any scratches or damage), fuel level, and accompanying accessories. This record is important evidence for resolving disputes if any arise.
- Notarize the Contract (If Necessary): Although current law does not require notarization of monthly truck rental contracts, notarization will increase the legal validity and evidentiary value of the contract, especially for contracts of significant value or long rental terms.
Is Notarization Required for Monthly Truck Rental Contracts?
As mentioned above, notarizing a monthly truck rental contract is not a mandatory procedure under the law. However, notarization brings many practical benefits, especially peace of mind and trust for both parties.
The notary public office will act as an intermediary, checking the legality of the contract, ensuring that the clauses do not violate legal regulations and protect the rights of the parties. This is especially important if one of the parties does not have much experience in drafting and signing contracts.
Conclusion
A monthly truck rental contract is an important legal tool that ensures the rights and obligations of both the lessee and the lessor. Understanding the basic contents, referring to standard contract templates, and noting important points when signing will help customers rent trucks safely and effectively.
Xe Tải Mỹ Đình is always ready to provide reputable and quality monthly truck rental services, accompanied by transparent and clear rental contracts that maximize customer benefits. Contact us now for the best advice and support!
