To ensure smooth and legal transportation business operations using trucks, understanding vehicle circulation procedures is crucial. This article from Xe Tải Mỹ Đình provides detailed and the most up-to-date information on truck registration procedures in Vietnam, helping transportation businesses and individuals easily comply with current regulations.
The content of this article is referenced from official legal documents, ensuring high accuracy and reliability, giving you peace of mind when referencing and applying it.
I. Fees and Procedures Related to Truck Circulation
When trucks participate in traffic, vehicle owners need to fulfill certain financial obligations and administrative procedures. Below are the important fees and procedures that you need to understand:
1. Road Use Fee (Road Maintenance Fee)
This is a mandatory fee for most motor vehicles on roads, including trucks. The purpose of this fee is to maintain, service, and upgrade the road system, ensuring traffic safety and quality.
Fee payers: Owners, users, or managers of trucks.
Fee level: The road use fee for trucks is specifically regulated in Circulars of the Ministry of Finance and depends on the tonnage, vehicle type, and purpose of use.
Payment methods: Currently, the road use fee can be paid in the following forms:
- Payment at motor vehicle registration stations: This is the most common and convenient method, usually done during periodic vehicle inspections.
- Payment at fee collection points of road management agencies: This method is less common and usually applies to some special cases.
Important note: Paying the road use fee is a necessary condition for trucks to be allowed to circulate legally. Vehicles that do not pay the fee or pay insufficiently may be penalized according to regulations.
2. Truck Registration (Inspection) Procedures
Truck registration (inspection) is a mandatory procedure to ensure that the vehicle meets technical and safety standards when participating in traffic. Trucks must undergo periodic inspections as prescribed by law.
Registration authority: Motor vehicle registration centers nationwide.
Registration process:
- Prepare hồ sơ (dossier/documents):
- Vehicle registration certificate or a copy of the vehicle registration certificate certified by a bank or financial leasing organization (if the vehicle is purchased on installment or financial lease).
- Certificate of compulsory civil liability insurance of the vehicle owner, still valid.
- Documents proving the origin of the vehicle (for the first registration).
- Vehicle registration book (if any).
- ID card/Citizen ID card or passport of the vehicle owner.
- Bring the vehicle to the registration center: Bring the truck to the registration center for inspection.
- Submit hồ sơ (dossier/documents) and registration fees: Submit complete hồ sơ (dossier/documents) and registration fees as prescribed.
- Vehicle inspection: The vehicle will be inspected for technical items according to regulations.
- Receive registration results: If the vehicle meets the standards, the registration center will issue a new Certificate of Inspection and Inspection Stamp.
Registration term: The registration term for trucks depends on the vehicle type, year of manufacture, and purpose of use. It is necessary to monitor and carry out registration on time to avoid penalties.
3. Other Related Administrative Procedures
In addition to the road use fee and registration, depending on the type of business and purpose of use, trucks may need to carry out some other administrative procedures, for example:
- Applying for a truck badge (if transporting business): For trucks engaged in freight transport business, applying for a badge is mandatory. This procedure is carried out at the local Department of Transport.
- Procedures for applying for a transport permit (if necessary): In some special cases, such as transporting oversized, overweight, or dangerous goods, a transport permit issued by a competent authority is required.
II. Cases Where Trucks Are Considered for Exemption, Reduction, or Refund of Road Use Fees
According to regulations, there are some cases where trucks are considered for exemption, reduction, or refund of road use fees. This is to support special subjects or cases of force majeure. Below are common cases:
1. Trucks Not Subject to Road Use Fees
Some types of trucks are specified as not subject to road use fees, including:
- Ambulances, fire trucks: These are vehicles serving public and humanitarian purposes.
- Special-purpose vehicles serving national defense and security: These vehicles are used for the purpose of protecting the Fatherland and national security.
- Agricultural machinery: Agricultural tractors, small tractors, and similar vehicles serving agricultural production.
- Trucks not participating in public traffic: Vehicles operating only within the land managed by enterprises, cooperatives such as: stations, ports, mineral exploitation areas, agriculture, forestry, and vehicles used for driving test of vocational driving training organizations.
2. Trucks Eligible for Refund of Fees Paid
In some special situations, truck owners who have paid road use fees may be refunded part or all of the fees paid. These cases include:
- Vehicles destroyed by accident or natural disaster: When the vehicle is severely damaged and cannot continue to be used due to force majeure events.
- Vehicles confiscated or having their registration certificate and license plate revoked: When the vehicle is confiscated or has its vehicle documents revoked by a competent state agency.
- Vehicles involved in accidents to the extent that they cannot continue to circulate and must be repaired for 30 days or more: Cases where the vehicle is involved in an accident and must be in the repair shop for a long time.
- Transport business vehicles temporarily suspended from circulation continuously for 30 days or more: When a transport business temporarily suspends business operations for a long time.
- Vehicles registered in Vietnam but operating abroad continuously for 30 days or more: Vehicles that exit the country and operate abroad for a long time.
- Vehicles stolen for 30 days or more: Cases where the vehicle is stolen and has not been recovered for a long time.
Fee refund procedures: To be refunded the road use fee, the vehicle owner needs to prepare hồ sơ (dossier/documents) and submit it to the Registration Unit or the Department of Transport (depending on the case). Hồ sơ (dossier/documents) includes:
- Request for fee refund (according to the form).
- Documents proving that they fall into the case of being refunded fees (e.g., accident report, vehicle confiscation decision, certificate of temporary suspension of circulation…).
- Road use fee receipt that has been paid (copy).
Note: Fee refund procedures may vary depending on each specific case. Vehicle owners should contact the Registration Unit or the Department of Transport directly for detailed instructions.
III. Locations for Performing Procedures and Resolving Agencies
Depending on the type of procedure, the location and resolving agency will be different. Below is an overview:
- Paying road use fees: Usually done at Motor vehicle registration centers.
- Truck registration (inspection): Carried out at Motor vehicle registration centers nationwide.
- Applying for a truck badge: Submit hồ sơ (dossier/documents) at the local Department of Transport.
- Road use fee refund procedures (in some cases): Submit hồ sơ (dossier/documents) at the Registration Unit or the Department of Transport (depending on the case).
- Procedures for confirming vehicles not participating in traffic to be exempt from fees: Submit hồ sơ (dossier/documents) at the Department of Transport.
Resolving agencies:
- Department of Transport: Resolves procedures related to truck badges, confirmation of vehicles not participating in traffic, and some cases of fee refunds.
- Registration Unit: Receives hồ sơ (dossier/documents) and resolves fee refund procedures in certain cases.
IV. Master the Procedures – Circulate with Peace of Mind
Understanding and complying with truck registration procedures is the responsibility of every vehicle owner and transport business. Hopefully, this article from Xe Tải Mỹ Đình has provided you with useful and necessary information.
If you have any questions or need more detailed advice on procedures related to trucks, do not hesitate to contact Xe Tải Mỹ Đình for dedicated support!
Xe Tải Mỹ Đình – Your reliable companion on every road!
(The article refers to current regulations of the Ministry of Finance and related agencies. Information may be updated over time.)
