Mr. Yen Giang’s Unit (Ho Chi Minh City) acts on behalf of the City People’s Committee as the owner, managing, operating, and maintaining inland waterway transport infrastructure within the city. Based on the practical management and maintenance of inland waterways, this article provides detailed guidance on how to write a formal letter requesting permission for truck transportation.
Cargo truck transporting goods
When is a Truck Transportation Permit Letter Required?
A truck transportation permit letter is necessary when businesses or individuals want to engage in cargo transportation using trucks. This document is submitted to the competent transport management agency to apply for an operating permit. Specific situations requiring a truck transportation permit letter include:
- Establishing a new transportation business: When establishing a transportation business, this letter is part of the application dossier for a transportation business license.
- Expanding business operations: Existing transportation businesses wanting to expand their scope, types of transportation, or increase the number of vehicles also need to submit a permit application letter.
- Registering new trucks: When purchasing new trucks and putting them into transportation operations, vehicle owners need to apply for transportation operation registration.
Guide to Writing a Truck Transportation Permit Letter
A truck transportation permit letter must comply with regulations regarding the form and content of administrative documents. Below is a detailed guide:
1. National Emblem, Motto
- National Emblem: SOCIALIST REPUBLIC OF VIETNAM
- Motto: Independence – Freedom – Happiness
2. Location, Date, Month, Year of Letter
Clearly state the location and date, month, and year of writing the letter.
3. Name of Receiving Authority
Clearly state the name of the competent transport management agency (e.g., Department of Transport).
4. Name of the Letter
For example: Letter requesting the issuance of a business license for motor vehicle transportation.
5. Content of the Letter
The content of the letter needs to clearly and concisely present the following information:
- Information about the requesting entity/individual: Name, address, tax identification number (for businesses), phone number, representative.
- Type of transportation: Cargo transportation.
- Scope of operation: Geographic area of transportation operations (within the province, inter-provincial, international).
- Vehicle information: Number of vehicles, vehicle type, tonnage, license plate number.
- Attached necessary documents: Business registration certificate, vehicle registration certificate, driver’s license, professional driving certificate (if applicable).
6. Signature, Seal
The representative of the requesting entity/individual signs and seals the letter (for businesses).
Important Notes When Writing the Letter
- Use precise, formal, and polite language.
- Present information clearly, concisely, and understandably.
- Ensure the accuracy of the information.
- Attach all required documents as regulated.
Conclusion
Writing a truck transportation permit letter is a crucial step to obtain permission to operate a transportation business. We hope this article has provided you with useful information. For more specific advice on transportation permit procedures and truck-related issues, please contact Xe Tải Mỹ Đình.
