Registering and inspecting trucks is a mandatory procedure for all truck owners in Vietnam. This is not only a legal responsibility but also ensures the technical safety of the vehicle and traffic safety. To ensure the inspection process is quick and convenient, preparing sufficient documents and understanding the procedures is extremely important. This article from Xe Tải Mỹ Đình, a leading expert in the truck industry, will provide the most detailed guide on truck registration and inspection in 2024, helping you save time and effort.
Documents to Prepare When Registering and Inspecting Trucks
Preparing complete and accurate documents is the first and most important step in the truck registration and inspection process. Missing any documents may lead to the hồ sơ being returned, causing wasted time and effort. Below is a detailed list of documents that vehicle owners need to prepare:
1. Truck Registration Certificate (Original)
This is an indispensable document when going for truck registration and inspection. Vehicle owners need to present the original vehicle registration certificate. If the original is being held by a bank or financial institution (due to installment purchase or financial leasing), you can use one of the following documents:
- A copy of the vehicle registration certificate certified by the bank holding the original.
- A copy of the vehicle registration certificate certified by the financial leasing organization.
- Appointment letter for vehicle registration certificate issuance (in case of a newly purchased vehicle without the original registration).
Alt: Original truck registration certificate, one of the essential documents for truck registration and inspection procedures.
2. Documents Proving Vehicle Origin
For trucks undergoing initial vehicle profile inspection, owners need to prepare one of the following documents to prove the legal origin of the vehicle:
- A copy of the factory quality inspection certificate for domestically manufactured and assembled trucks. This document proves the vehicle has undergone a quality inspection process before leaving the factory.
- A certified copy of the competent authority’s decision to confiscate and auction for confiscated and auctioned trucks. Applicable to trucks originating from confiscation and legally auctioned.
- A certified copy of the liquidation decision for vehicles of the national defense and public security forces. For trucks liquidated from military or police units.
- A certified copy of the decision to sell national reserve vehicles. Related to trucks sold from national reserves.
3. Personal Identification Documents of the Vehicle Owner
To complete the truck registration and inspection procedures, the vehicle owner (individual or business) needs to provide personal identification documents:
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For individuals:
- Citizen Identification Card (CCCD) or Identity Card (CMND): Original and 3 notarized photocopies. Original for comparison, notarized photocopies for hồ sơ submission.
- Household Registration Book: Original and 3 notarized photocopies. Similar to CCCD/CMND, original for comparison and notarized photocopies for submission.
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For businesses:
- Business Registration Certificate: Notarized copy.
- Letter of introduction from the business for the person performing the inspection procedures.
- CCCD/CMND of the introduced person: Original and notarized photocopy.
4. Documents Related to the Truck
In addition to the above documents, vehicle owners need to prepare additional documents directly related to their truck:
- Police declaration for vehicle registration: 2 originals according to the form prescribed by the Ministry of Public Security. This declaration form can be obtained at the vehicle registration agency or downloaded from the website of the Vietnam Register.
- Original vehicle document set (if any): Including VAT invoice for vehicle purchase, ex-factory certificate, factory quality inspection certificate, environmental certificate (if any). These documents are especially important for new vehicles.
- Chassis number, engine number: Information about the chassis number and engine number of the vehicle needs to be prepared for comparison during procedures.
- Vehicle registration tax declaration: Original according to the prescribed form. Proof of payment of truck registration tax.
- Compulsory civil liability insurance: Original, still valid. This insurance is mandatory by law for motor vehicles participating in traffic.
Alt: Illustration of compulsory civil liability insurance for trucks, one of the necessary documents for truck inspection.
Truck Inspection Costs 2024
When going for truck registration and inspection, vehicle owners need to prepare the following costs:
1. Motor Vehicle Inspection Fee
The motor vehicle inspection fee is regulated by the Ministry of Finance and varies depending on the type of vehicle and engine capacity. For trucks, the fee usually ranges as follows:
- Trucks with engine capacity under 2,500 cm3: Approximately VND 300,000.
- Trucks with engine capacity from 2,500 cm3 to 6,000 cm3: Approximately VND 360,000.
- Trucks with engine capacity over 6,000 cm3: Approximately VND 420,000.
These fees may change according to state regulations; vehicle owners should update the latest information before going for inspection.
2. Fee for Issuing Truck Inspection Certificate
The fee for issuing a truck inspection certificate is a fixed fee for each certificate issuance. Currently, this fee is VND 50,000/issuance.
3. Road Maintenance Fee
The road maintenance fee (also known as road usage fee) is a fee that vehicle owners must pay for using and maintaining the road system. This fee depends on the type of vehicle and the tonnage of the truck. For example:
- Trucks with tonnage under 2 tons: Approximately VND 130,000/year.
- Trucks with tonnage from 2 tons to under 4 tons: Approximately VND 240,000/year.
- Trucks with tonnage from 4 tons and above: Approximately VND 360,000/year.
Note that road maintenance fees are usually paid annually or according to the inspection cycle.
Truck Inspection Period: Latest Update 2024
The truck registration and inspection period (also known as the inspection cycle) is regulated differently depending on the type of transport business and the vehicle’s production year. Below are the detailed regulations:
1. For Non-Transport Business Trucks
- Vehicles manufactured up to 7 years:
- Initial cycle: 36 months.
- Periodic cycle: 24 months.
- Vehicles manufactured from 7 to 20 years: Periodic cycle of 12 months.
- Vehicles manufactured over 20 years: Periodic cycle of 6 months.
2. For Transport Business Trucks
- Vehicles manufactured up to 5 years:
- Initial cycle: 24 months.
- Periodic cycle: 12 months.
- Vehicles manufactured over 5 years: Periodic cycle of 6 months.
- Modified trucks: Periodic cycle of 6 months, regardless of production year.
Understanding the inspection period helps vehicle owners proactively arrange time for inspection, avoiding fines for overdue inspections.
Time to Receive Truck Inspection Certificate
The time to complete the truck registration and inspection procedure is usually quite quick. According to regulations, the inspection time for each vehicle is usually 30 minutes. However, waiting time may be longer depending on the number of vehicles being inspected at the inspection center and the condition of your vehicle.
If your truck meets inspection standards, you will be issued a new inspection certificate and inspection stamp immediately. The inspection stamp will be affixed to the front windshield of the vehicle. The inspection certificate will clearly state the validity period of the inspection.
In case the vehicle fails to meet inspection requirements, you will be notified of the errors that need to be fixed and must take the vehicle for repair, then return to the inspection center for re-inspection.
To check the validity period of the certificate and inspection stamp, you can visit the official website of the Vietnam Register and enter the vehicle registration plate number to check.
Conclusion
Hopefully, with the detailed and complete information on truck registration and inspection procedures that Xe Tải Mỹ Đình has just provided, customers will be best prepared for their vehicle inspection process. Registering and inspecting your truck on time not only helps you comply with the law but also ensures safety for yourself and the community when participating in traffic. If you have any questions, do not hesitate to contact Xe Tải Mỹ Đình for the best advice and support!
